ROSTER RESERVATION DETAILS

ROSTER RESERVATION DETAILS

22. SPECIAL REPRESENTATION (RESERVATION) :
1 Reservations may be made for appointments to a service, class or category in favour of Scheduled Castes, Scheduled Tribes, Backward Classes, Women, Physically handicapped, Meritorious Sportsman, Ex-Servicemen and such other categories, as may be prescribed by the Government from time to time, to the extent and in the manner specified hereinafter in these rules or as the case may be, in the special rules. The principle of reservation as hereinafter provided shall apply to all appointments to a service, class or category:-
(i) by direct recruitment, except where the Government by a General or special order made in this behalf, exempt such service, class or category;
(ii) otherwise than by direct recruitment the principle of reservation in the matter of promotion and appointment by transfer involving promotion in so far it relates to Scheduled Castes and Scheduled Tribes only shall apply to such Services, Class or Category whose total cadre strength of the post is more than five.
[Amended in G.O.Ms.No. 123, G.A.(Ser. D) Dept., dt:19-04-2003 (w.e.f. 14-02-2003.)]
2. (a) The unit of appointment for the purpose of direct recruitment shall be hundred vacancies of which fifteen shall be reserved for Scheduled Castes, six shall be reserved for Scheduled Tribes, twenty five shall be reserved for Backward Classes and remaining fifty four appointments shall be made on the basis of open competition and subject to Rule 22-A of these rules.
(i) The unit of appointment for the purpose of reservation in the matter of promotion and appointment by transfer involving promotion shall be hundred vacancies of which fifteen shall be reserved for Scheduled Castes and six for Scheduled Tribe employees as per the roster points in sub-rule 2(e).
In the case of appointments / promotions to the posts referred to in clause 2 (a) (i) above, the panels of eligible candidates for promotion, the names of eligible Scheduled Caste and Scheduled Tribe employees from the feeder Category have to be shown against the roster points earmarked for them irrespective of their seniority position in the feeder category.
A. If a Scheduled Caste and Scheduled Tribe employee gets a higher place in the eligible candidates list by virtue of his seniority in the feeder category he need not be adjusted in a lower position which is earmarked for an Scheduled Caste and Scheduled Tribe employees as per roster system. Such roster point has to be filled up by moving up an Scheduled Caste and Scheduled Tribe employees who is below in the seniority list in the feeder category.
B. Filling up the roster points shall continue till the required percentage of Scheduled Caste and Scheduled Tribe candidates is obtained. Once the required percentage is obtained by taking into account both the Scheduled Caste and Scheduled Tribe candidates who are found in the list of candidates fit for promotion on account of their seniority in the feeder category and those who are moved up to fill up the required roster point, further adjustment of Scheduled Caste and Scheduled Tribe employees against roster point has to be stopped.
C. Unutilized roster points after the required Scheduled Caste and Scheduled Tribes percentage is met, shall lapse.
D. If required number of Scheduled Caste and Scheduled Tribe employees are not available in the feeder category to obtain the required representation in the promotion category. The vacancies earmarked for Scheduled Caste and Scheduled Tribe employees according to the roster points will be carried forward.
[Amended in G.O.Ms.No. 123 G.A.(Ser. D) Dept., dt: 19-04-2003 (w.e.f. 14-02-2003.)]
(b) Out of fifty four appointments to be made on the basis of open competition, three appointments shall be reserved for direct recruitment of the physically handicapped persons.
(c) In the case of appointments to clerical posts including the posts of typists i.e. in Group II and Group IV services in the case of posts in the Andhra Pradesh Police Subordinate Service, to which the principle of reservation of appointments applies, out of fifty four as the case may be, fifty one appointments to be made on the basis of open competition, two appointments shall be reserved for direct recruitment of Ex-servicemen.
(d) In the case of appointments to the posts of Junior Assistants, Junior Stenographers and Typists in the offices of Heads of Departments, Assistant Section Officers, Typist-cum-Assistants and Junior Stenographers in the Secretariat to which the principle of reservation of appointment applies, out of fifty four, as the case may be, forty nine appointments to be made on the basis of open competition, one appointment shall be reserved for direct recruitment of meritorious sportsmen.
[Amended in G.O.Ms.No. 147 G.A.(Ser. D) Dept., dt: 16-05-2003 w.e.f. 01-06-2001.]
Provided that the claims of members of the Scheduled Castes, Scheduled Tribes, Backward Classes, Women and the Physically handicapped persons or the Ex-servicemen as the case may be, shall also be considered for the remaining appointments which shall be filled on the basis of open competition, the number of appointments reserved for that category shall in no way be affected during the period the reservation for that category is in force.
(e) Appointments under this rule shall be made in the order of rotation specified below in a unit of hundred vacancies:-
1 Open Competition Women
2 Scheduled Castes Women
3 Open Competition
4 Backward Class (Group-A) Women
5 Open Competition
6 Visually Handicapped Women Amended in G.O. Ms. No. 252, GA (Ser-D) Dept., dt: 28.8.2004 w.e.f. 27.11.2003
7 Scheduled Castes
8 Scheduled Tribes Women
9 Open Competition
10 Backward Class (Group-B) Women
11 Open Competition
12 Open Competition Women
13 Open Competition
14 Backward Class (Group-C) Women In every 3rd cycle of 100 point roster (vide GO Ms. No. 476. GA (Ser.D) Dept., dt: 15.11.97
15 Open Competition
16 Scheduled Castes
17 Open Competition Women
18 Backward Class (Group-D) Women
19 Open Competition
20 Backward Class (Group-A)
21 Open Competition
22 Scheduled Castes Women
23 Open Competition Women
24 Backward Class (Group-B)
25 Scheduled Tribes
26 Open Competition
27 Scheduled Castes
28 Open Competition
29 Backward Class (Group-A)
30 Open Competition Women
31 Hearing Handicapped (Open) Amended in G.O. Ms. No. 252, GA (Ser-D) Dept., dt: 28.8.2004 w.e.f. 27.11.2003
32 Open Competition
33 Scheduled Tribes
34 Open Competition Women
35 Backward Class (Group-B)
36 Open Competition
37 Open Competition
38 Open Competition Women
39 Backward Class (Group-D)
40 Open Competition
41 Scheduled Castes
42 Open Competition
43 Backward Class (Group-D)
44 Open Competition Women
45 Backward Class (Group-A) Women
46 Open Competition
47 Scheduled Castes Women
48 Open Competition
49 Backward Class (Group-B) Women
50 Open Competition Women
51 Open Competition
52 Scheduled Castes
53 Open Competition
54 Backward Class (Group-A)
55 Open Competition Women
56 Orthopaedically Handicapped (Open) Amended in G.O. Ms. No. 252, GA (Ser-D) Dept., dt: 28.8.2004 w.e.f. 27.11.2003
57 Open Competition
58 Scheduled Tribes Women
59 Open Competition Women
60 Backward Class (Group-B)
61 Open Competition
62 Scheduled Castes
64 Backward Class (Group-D) Women
65 Open Competition Women
66 Scheduled Castes Women
67 Open Competition
68 Backward Class (Group-D)
69 Open Competition
70 Backward Class (Group-A)
71 Open Competition Women
72 Scheduled Castes
73 Open Competition
74 Backward Class (Group-B)
75 Scheduled Tribes
76 Open Competition
77 Scheduled Castes
78 Open Competition Women
79 Backward Class (Group-A)
80 Open Competition
81 Backward Class (Group-B) Women
82 Open Competition
83 Scheduled Tribes
84 Open Competition Women
85 Backward Class (Group-B)
86 Open Competition
87 Scheduled Castes Women
88 Open Competition
89 Backward Class (Group-D)
90 Open Competition Women
91 Scheduled Castes
92 Open Competition
93 Backward Class (Group-D)
94 Open Competition
95 Backward Class (Group-B)
96 Open Competition Women
97 Scheduled Castes
98 Open Competition
99 Backward Class (Group-B) Women
100 Open Competition
(Source: ANDHRA PRADESH STATE AND SUBORDINATE SERVICE RULES 1996)

Amendment

           4% quota for Muslims (BC-E) under G.O. Ms. No. 23 BC Welfare (C2) Department from 7-7-2007 is implemented and the roster points for BC-E are included on 21-09-2007. 25% reservation of posts or appointments was made in favour of the B.Cs and order of rotation was also fixed accordingly. But with addition of 4% reservation to Muslim, BC reservation has come to 29% and roster points of Open Categories (19,44,69,94) are given to BC-E. The following are the latest Roster Points on the scale of 100 points.

1 Open Competition Women
2 Scheduled Castes Women
3 Open Competition
4 Backward Class (Group-A) Women
5 Open Competition
6 Visually Handicapped Women Amended in G.O. Ms. No. 252, GA (Ser-D) Dept., dt: 28.8.2004 w.e.f. 27.11.2003
7 Scheduled Castes
8 Scheduled Tribes Women
9 Open Competition
10 Backward Class (Group-B) Women
11 Open Competition
12 Open Competition Women
13 Open Competition
14 Backward Class (Group-C) Women In every 3rd cycle of 100 point roster (vide GO Ms. No. 476. GA (Ser.D) Dept., dt: 15.11.97
15 Open Competition
16 Scheduled Castes
17 Open Competition Women
18 Backward Class (Group-D) Women
19 Backward Class (Group-E) Women
20 Backward Class (Group-A)
21 Open Competition
22 Scheduled Castes Women
23 Open Competition Women
24 Backward Class (Group-B)
25 Scheduled Tribes
26 Open Competition
27 Scheduled Castes
28 Open Competition
29 Backward Class (Group-A)
30 Open Competition Women
31 Hearing Handicapped (Open) Amended in G.O. Ms. No. 252, GA (Ser-D) Dept., dt: 28.8.2004 w.e.f. 27.11.2003
32 Open Competition
33 Scheduled Tribes
34 Open Competition Women
35 Backward Class (Group-B)
36 Open Competition
37 Open Competition
38 Open Competition Women
39 Backward Class (Group-D)
40 Open Competition
41 Scheduled Castes
42 Open Competition
43 Backward Class (Group-D)
44 Backward Class (Group-E)
45 Backward Class (Group-A) Women
46 Open Competition
47 Scheduled Castes Women
48 Open Competition
49 Backward Class (Group-B) Women
50 Open Competition Women
51 Open Competition
52 Scheduled Castes
53 Open Competition
54 Backward Class (Group-A)
55 Open Competition Women
56 Orthopaedically Handicapped (Open) Amended in G.O. Ms. No. 252, GA (Ser-D) Dept., dt: 28.8.2004 w.e.f. 27.11.2003
57 Open Competition
58 Scheduled Tribes Women
59 Open Competition Women
60 Backward Class (Group-B)
61 Open Competition
62 Scheduled Castes
64 Backward Class (Group-D) Women
65 Open Competition Women
66 Scheduled Castes Women
67 Open Competition
68 Backward Class (Group-D)
69 Backward Class (Group-E)
70 Backward Class (Group-A)
71 Open Competition Women
72 Scheduled Castes
73 Open Competition
74 Backward Class (Group-B)
75 Scheduled Tribes
76 Open Competition
77 Scheduled Castes
78 Open Competition Women
79 Backward Class (Group-A)
80 Open Competition
81 Backward Class (Group-B) Women
82 Open Competition
83 Scheduled Tribes
84 Open Competition Women
85 Backward Class (Group-B)
86 Open Competition
87 Scheduled Castes Women
88 Open Competition
89 Backward Class (Group-D)
90 Open Competition Women
91 Scheduled Castes
92 Open Competition
93 Backward Class (Group-D)
94 Backward Class (Group-E)
95 Backward Class (Group-B)
96 Open Competition Women
97 Scheduled Castes
98 Open Competition
99 Backward Class (Group-B) Women
100 Open Competition

RESERVATION REGISTERS AND ROSTER REGISTERS

This chapter contains instructions for preparing and operating new Reservation Rosters and Roster Registers. These Reservation Rosters and Roster Registers are required to be prepared afresh, in place of the old Reservation Rosters. The instructions under this chapter are reproduced below:-

“RESERVATION REGISTERS AND ROSTER REGISTERS

5.1 In case of cadres having more than 13 posts, all appointing authorities should maintain reservation registers in the format given in Annexure-I.

5.2 Reservation roster registers will be maintained in format given in the Annexure-II for cadres having less than 14 posts.

5.3 Following principles shall be followed for preparation and maintenance of reservation registers and reservation roster registers:

(a) Separate registers/ roster registers shall be maintained for appointments made by direct recruitment and promotion. In case of promotion, separate registers / roster registers shall be maintained for each mode of promotion viz. limited competitive examination, selection, non-selection, etc.

(b) A common register / roster register shall be maintained for permanent appointments and temporary appointments likely to become permanent or to continue indefinitely.

(c) A separate register / roster register shall be maintained for purely temporary appointments of 45 days or more but which have no chance whatever of becoming permanent or continuing indefinitely.

(d) Immediately after an appointment is made, the particulars of the person appointed shall be entered in the register / roster register in the appropriate columns and the entry signed by the appointing authority or by an officer authorized to do so.

(e) No gap shall be left in completing the register / roster register.

(f) The register / roster register shall be maintained in the form of a running account year after year. For example if recruitment in a year stops at point 6, recruitment in the following year shall begin from point 7.

(g) If reservation register becomes unwieldy or difficult to manage, a fresh register may be started by applying the method of initial preparation of registers.

(h) In case of cadres where reservation is given by rotation, fresh cycle of roster shall be started after completion of all the points in the roster.

(i) Since reservation does not apply to deputation/absorption, where the recruitment rules prescribe a percentage of posts to be filled by these methods, such posts shall be excluded for determining reservations.

(l) After every recruitment year, an account shall be noted in the reservation register indicating representation of Scheduled Castes/Scheduled Tribes/Other Backward Classes and details of backlog reserved vacancies etc.

Note: Reservation registers / roster registers are only an aid to ensure that Scheduled Castes, Scheduled Tribes and Other Backward Classes get quota reserved for them. These registers/roster registers do not determine seniority.

Grouping of Posts

5.4 In the case of posts filled by direct recruitment, small cadres may be grouped with posts in the same group for the purpose of reservation orders taking into account the status, salary and qualifications prescribed for the posts in question.

5.5 The posts of Sweepers should not be grouped for the purpose of reservation, with other categories of Group D posts, even though the number of posts of Sweepers may not be large in an office /establishment.

5.6 Proposals for grouping of posts should be referred to the Department of Personnel & Training for prior approval together with full particulars of the posts proposed to be grouped together in the following respect:

(i) Designation and number of each post.

(ii) Group to which the posts belong i.e. Group A, Group B, Group C or Group D.

(iii) Scale of pay of each post.

(iii) Method of recruitment for each post as provided in the recruitment rules.

(iv) Minimum qualifications prescribed for direct recruitment to each post.

5.7 While reservations would be made according to the groups as provided above, the total reservation in any of the posts/services so grouped should not exceed 50 per cent of the vacancies to be filled in it i.e. in the particular post/service, in a recruitment year. The total reservation for SCs, STs and OBCs in any post or service should also not exceed 50 percent of the total number of posts in the particular post/service.

Initial Preparation of Reservation Register / Roster

5.8 In order to prepare the reservation register initially, names of all the candidates holding the post as on the date of starting the reservation register may be entered in the register starting with the earliest appointee who was in the cadre as on the date of start of register. If an appointee in the cadre is a Scheduled Caste candidate, SC may be entered in column 4 of the register against his name. If that candidate was appointed by reservation, SC may be written in column 5 also but if he was appointed on his own merit, UR will be written in column 5. If the next appointee is a general category candidate, general shall be written in column 4 against his name and UR in column 5, and so on till all the appointments are adjusted. After making entries as indicated above, details about the number of SC, ST and OBC candidates appointed by reservation, backlog reserved vacancies, if any, may be indicated in ‘Remarks’ column.

5.9 After initial preparation of the register, the names of persons appointed thereafter may be added by filling up the columns as stated above.

5.10 Roster registers shall be maintained for cadres with 2 to 13 posts. For preparing roster, names of all the incumbents in the cadre as on 2.7.1997 may be entered in the register starting from the earliest appointee. If an appointee in the cadre is a Scheduled Caste candidate, SC may be entered in column 5 of the register against his name. If that candidate was appointed by reservation, SC may be written in column 6 also but if he was appointed on his own merit, UR will be written in column 6. If the next appointee is a general category candidate, general shall be written in column 5 against his name and UR in column 6, and so on till all appointments are adjusted. In doing so, a general category candidate may appear on a reserved point and an SC/ST/OBC candidate may appear against an unreserved point. If name of an SC/ST/OBC candidate appointed by reservation is entered against a general point, entries may be made in remarks column against that point and also against nearest point reserved for SCs/STs/OBCs, as the case may be, to the effect that such a candidate is to be treated to have been adjusted against the relevant reserved point. Likewise, entries will be made in remarks column for candidates who are appointed as general category candidates but whose names appear against reserved points. Similar adjustments will be made in respect of SC candidates appearing against a point reserved for STs or OBCs and so on. After all the 14 points are consumed, fresh cycle of the roster may be started. As many roster points may be treated to have been consumed on the date of start of the roster register as many employees occupy the roster points as on the date of start of the register. From that point onward, vacancies may be filled as per roster points subject to adjustment of reserved category candidates appointed by reservation and general category candidates as explained above.

SC/ST/ OBC Candidates Appointed on Merit

5.11 SC, ST and OBC candidates in case of direct recruitment and SC and ST candidates in case of promotion, appointed on their own merit and not owing to reservation should not be shown against reserved quota. They will be adjusted against unreserved quota.

5.12 If an unreserved vacancy arises in a cadre and there is any SC/ST candidate within the normal zone of consideration in the feeder grade, such SC/ST candidate cannot be denied promotion on the plea that the post is not reserved. Such a candidate will be considered for promotion along with other candidates treating him as if he belongs to general category. In case he is selected, he will be appointed to the post and will be adjusted against the unreserved point.

5.13 Only such SC/ST/OBC candidates who are selected on the same standard as applied to general candidates shall be treated as own merit candidates. If any SC/ST/OBC candidate is selected by getting any relaxation in experience qualification, number of permitted chances in written examination, zone of consideration etc., he/she shall be counted against reserved vacancies. Such a candidate cannot be considered for appointment against an unreserved vacancy.

5.14 SC/ST candidates appointed on their own merit (by direct recruitment or promotion) and adjusted against unreserved points will retain their status of SC/ST and will be eligible to get benefit of reservation in future/further promotions, if any.

5.15 50% limit on reservation will be computed by excluding such reserved category candidates who are appointed/ promoted on their own merit.

Adjustment of Compassionate Appointees

5.16 A person selected for appointment on compassionate grounds should be adjusted in the reservation register/ reservation roster register against the appropriate category viz. SC/ST/OBC/UR category depending upon the category to which he belongs. For example, if he belongs to SC, he shall be adjusted against a vacancy reserved for SCs. Similarly if he is an ST or OBC candidate, he shall be adjusted against vacancy reserved for STs or OBCs, as the case may be. An unreserved category candidate shall be adjusted against an unreserved vacancy.”

Annexure-I

RESERVATION REGISTER

1. Name of the post:

2. Method of Recruitment: DR/Promotion by selection/Promotion by non-selection

/Promotion by Limited Departmental Examination.

3. Number of posts in the cadre (cadre strength):

4. Percentage of Reservation prescribed : SCs ____, STs ____, OBCs _____

Sl. No.	Name	Date of appointment	Whether belongs to SC/ST/OBC/ General	Filled as UR or as reserved for SC/ST/ OBC	Signature of appointing authority or other authorised officer	Remarks
1	2	3	4	5	6	7

Annexure-II

RESERVATION ROSTER REGISTER

Cycle No./ Point No.	UR or as reser-ved for SCs/ STs/ OBCs	Name	Date of appoint-ment	Whether SC/ST/OBC/ General	Filled as UR or as reserved for SCs/STs/ OBCs	Signature of appointing authority or other authorised officer	Remarks
1	2	3	4	5	6	7	8

Note:- The above information is not a legal advice and it is subject to the disclaimer of Dtf.in.